SGL XI Information Page
March 9th - 14th 2016
Lucksall Caravan Park, Mordiford, Hereford
This page contains all the information you need regarding the event, etiquette at a star party, the camp site, location and directions and other useful information This page will be updated as necessary - please ensure you check it regularly for any updates
First Light Optics have kindly agreed to allow us to use their store to take the bookings for SGL 11. It is important that you register your booking with your CORRECT EMAIL address, as you will be sent information nearer the date.
Bookings
The following information will help you with the booking process. Although you can stay elsewhere on the site by booking directly with the campsite, please note - they will not take bookings for the rally field. Also, if you wish to extend your stay beyond those listed, please contact Daz directly to arrange - daz@stargazerslounge.com)
Please note:
- Payment does not guarantee a pitch. There is only a certain capacity available to us, and so pitches are sold on a first-come-first-served basis. We will endeavour to secure additional capacity should we need, but this is not guaranteed
- You may book for any number of nights, however, the minimum booking is for two nights - the Friday and Saturday
The following pitch types can be booked
- Tent
- Tent with Electric Hook Up
- Caravan/Trailer Tent
- Caravan/Trailer Tent with Electric Hook Up
There is no charge for a Visitor to the Star Party, and you can book a meal ticket, if you require
Please note that Tents staying more than 4 nights *may* be asked to move on the 5th day. This is so the grass is not too affected so early in the season. Usual practice is pitch your tent at one side of the pitch, and then move to the other side.
Booking Process
- 1 - Select your pitch type
- 2 - Select your first night - click Add to Basket
- 3 - Select your next night - click Add to Basket
- Repeat step 3 until you have added your required nights
- 4 - Add your food options via the Related Products links
- 5 - When finished, go to the Checkout
- 6 - Enter your SGL username, preferred pitch number and additional usernames if needed
** SLEEPING IN VAN / CAR **
If you wish to sleep in a van, or your car, this is no problem - HOWEVER, you must be on a booked and paid-for pitch. Under NO circumstances will anyone be allowed to just park up and sleep without having a pitch booked.
Tent Safety
Ideally, there should be a 3 metre gap between you and your neighbour, however, if people are sharing pitches, this is not always possible. Therefore, please exercise caution and common sense when pitching your tents. We want everyone to be SAFE!
Nights
The camp site have again agreed that we can book dates either side of the main weekend
- Wednesday 9th March
- Thursday 10th March
- Friday 11th March ** MAIN DAY **
- Saturday 12th March ** MAIN DAY **
- Sunday 13th March
PLEASE - ENSURE YOU BOOK THE NIGHTS YOU INTEND TO STAY!
IT IS YOUR RESPONSIBILITY TO CHECK THIS!!
Preferred Pitch
When you go through the purchase process for your pitch, you will be able to nominate a preferred pitch number. We will try and accommodate everyone for these requests, but it is not guaranteed. Be aware that Lucksall themselves may allocate you a different pitch if the weather is likely to be poor
Name Badges
There is also a box for you to enter your SGL username, which will be used to produce a name badge for you. If you have other people with you (non-SGL'ers) that would like a name badge, there is space for you to add their names too
Meals
We are looking to arrange another Hog Roast on the Saturday. Vegetarian options and child options are available.
These can be ordered at the same time as your pitch booking.
Costs
Pitch with Electrical Hook Up = £17.00
Pitch without Electrical Hook Up = £14.50
Meal / Vegetarian (Adult) = £6.00
Meal / Vegetarian (Child) = £3.00
Lucksall charge us per pitch, not per person, so there are no additional charges for extra adults, children dogs, pup tents or awnings.
Payment
Payment is accepted via First Light Optics, so usual payment methods are accepted. If you wish to pay by cheque, please email daz@stargazerslounge.com to arrange. DO NOT send a PM!!
Refunds
Refunds will be allowed up until 14 days in advance of the first main day (net of any payment fees). Simply let us know and we will arrange the refund and re-allocation of the pitch.
If you cannot attend after this cut-off date, let us know so we can try and fill the pitch for you - alternatively, you are welcome to advertise the pitch yourself.
Please note that the event will be held regardless of weather. Non-attendance for weather will not be eligible for refunds
Change of names
There is no charge for changing names on a booking – please contact Daz/Grant directly with the details.
Sharing
You may share a pitch, and the electric hookup with another person - a maximum of two tents per pitch, subject to Lucksall's regulations for fire and health and safety
Waiting List
Once all of the pitches have been sold, we will operate a waiting list on a first come, first served basis (There will be a thread in the SGLXI section). If we are able to secure additional pitches, then these will be offered to the waiting list first.
Please post your preferred pitch type and number of nights in this thread. Please do not send PMs or emails.